Administrator VI, Paralegal & Assistant Secretary

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us.

Job Description

This position is responsible for supporting the legal and governance functions of the Company by conducting legal research, drafting memoranda, managing regulatory filings, and assisting with contract reviews. This position also provides key support to attorneys in intellectual property matters and corporate governance. As Assistant Board Secretary, the role ensures the effective coordination of Board and Committee activities, manages governance documentation, and administers the Company’s long-term incentive program. The individual in this role must demonstrate strong legal acumen, organizational skills, effective communication skills, and the ability to manage multiple responsibilities in a fast-paced environment. This individual will also support certain senior executives who exercise governance and administrative oversight of corporate functions.

 

Job Profile Tasks/Responsibilities

• Legal Support Responsibilities
  • Conduct legal research utilizing federal/state judicial and government agency platforms (e.g., Nuclear Regulatory Commission) and Lexis legal research databases to analyze relevant laws, regulations, and legal precedents.
  • Draft comprehensive memoranda on a broad range of legal topics.
  • Review and edit basic contract provisions for further evaluation by attorneys.
  • Proofread and edit document drafts.
  • Maintain and oversee company and subsidiary registrations, permits, and licenses at the state and federal levels in coordination with regulatory bodies and external agencies.
  • Assist attorneys with intellectual property filings, including trademark and patent support.
  • Provide certified notarial services as needed.
  • Organize and manage Company governance records to ensure compliance and accessibility.
• Assistant Board Secretary Responsibilities
  • Support all Board of Directors and Committee activities and meetings as required.
  • Assist with the preparation and distribution of Board and Committee materials and to execute Board Secretarial duties; Board meetings are generally held in Rockville, MD; however, travel will be required if Board meetings are held outside of Rockville, MD, which may include traveling to Board meeting locations (if held outside of Rockville, MD).
  • Draft timely and accurate Board and Committee minutes for review.
  • Manage and maintain the Diligent Boards software platform and associated equipment (e.g., iPads) provided to Board members.
  • Oversee and coordinate administrative staff in Board meeting preparation, scheduling, travel, and event logistics.
• Equity Program Administration Responsibilities
  • Administer and oversee the Company’s long-term incentive program, ensuring compliance with internal policies and regulatory requirements.
  • Utilize platforms such as Carta or similar software for cap table management and input.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Job Profile Minimum Qualifications

• Bachelor’s degree in area relevant to role from an accredited university.
• Paralegal certification.
• Basic skills with Microsoft Office Suite.

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Level VI

Level Tasks/Responsibilities

• Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, without close supervision and complete latitude for independent judgement.   
• Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
• Serve as a mentor to junior team members.
• Shares knowledge related to industry best practices and standards with others across the organization.

Level Minimum Qualifications

• Typically, twenty years of work experience.

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.).  Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them.  Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions.  Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives. 

A reasonable estimate for this position at the level of experience required is:

$144,900- $185,150

Position Job Classification

Full time - Exempt

Benefits 

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees. 

An Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.   

X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work. 

Right To Work Link:  If you have the right to work, don't let anyone take it away (e-verify.gov)

E-Verify Participation Link:  E-Verify Participation Poster English and Spanish