Legal Process Clerk I

Applications will be reviewed upon receipt for earliest consideration.

POSITION SUMMARY

Under close supervision, and on a training basis, accept, process, produce, and file documents related to the establishment and maintenance of a court-related legal record; perform daily office functions; and perform other related duties as assigned.

 DISTINGUISHING CHARACTERISTICS

This is the entry and trainee level class for the Legal Process Clerk series.  Incumbents in this class are required to learn to perform a combination of various court-related clerical functions of minimal to average difficulty.  This class is distinguished from the Legal Process Clerk II position in that that the latter is proficient in tasks listed for the assigned division and can perform the tasks associated with one major case type in the assigned division.

Incumbents report to the Operations Supervisor or designee.  There are no direct reports for this classification.

• Provide customer service that supports the courts goal of fair and equal access to justice.
• Perform basic court-related clerical duties.
• Perform computer & keyboard functions.
• Set-up and maintain electronic files in accordance with established policy in creating a court-related legal record.
• Prepare, type and/or generate a variety of simple court-related legal forms, documents, notices, letters, orders, and abstracts, as well as other correspondence related to legal filing and legal processes.
• Verify, enter, retrieve, and update electronic information and data.
• Record case information electronically
• Open, date stamp, sort and distribute mail and other materials.
• Work in accordance with California statutes and local ordinances
• Examine legal documents for completeness, signature, and conformance with legal requirements.  
• File legal documents and ensure the appropriate electronic record is updated following the established policy, procedure and/or desk reference.
• Accept, review, return, endorse, certify and/or file documents, calendar requests and records-related information; appropriately update the electronic case record following the established policy, procedure and/or desk reference.
• Maintain electronic records and/or files.
• Receive, receipt and post payments of fines, bail and filing fees.
• Answer phones and assist customers.

Some positions may require the performance of other duties depending upon work location, assignment, or shift.

Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.  

Education: High school graduate or equivalent

Experience: Minimum of one (1) year general clerical experience

Substitution: Two (2) years of full-time education beyond high school may be substituted for the required experience

Typing Speed: Type at a minimum speed of thirty-five (35) words per minute

Driver’s License:  Possession of a valid California driver’s license may be required for some positions

Knowledge:

• Arithmetic
• Alphabetical and numerical filing system
• Correct use of the English language including spelling, punctuation, and grammar

Skills and Abilities:

• Operate standard office equipment
• Type accurately
• Understand and follow written and oral instructions
• Use independent judgment
• Work as part of a team
• Maintain the confidentiality of court-related records
• Accurately perform duties with attention to detail
• Establish and maintain effective working relationships
• Use word processing and calendar/electronic communication software
• Communicate effectively

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel.  Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee is frequently required to sit, stand, and move from place to place within the office.  The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.

Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday.  Over-time may occur occasionally.

• Resume
• Cover Letter