Real Estate Legal Assistant - Land Use

Lowndes is looking for a Legal Assistant with 2+ years of law firm experience to support a busy Land Use team within the Commercial Real Estate Department. The legal assistant will perform duties to provide diversified secretarial and clerical support to assigned legal staff, working within the limits of standard or accepted practice.

ESSENTIAL FUNCTIONS:

1. Organize and maintain files and records, including those related to land use applications, permits, and zoning ordinances. Open new files, including initiating conflict checks, and close existing files following detailed procedure. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information.
2. Handle routine research and real estate due diligence, including pulling necessary information from county and state websites related to property records, zoning codes, and land use regulations.
3. Compose, prepare, revise, edit, print, and distribute general correspondence or other documents as directed, including drafting and filing land use applications and related exhibits.
4. Update calendars, contact lists, and file listings. Schedule a high volume of meetings and/or conference rooms as requested, including those for client meetings or hearings related to land use applications.
5. Participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms.
6. Answer and direct telephone calls, relaying or responding to messages as required. Build and maintain client relationships. Handle routine inquiries and provide information to attorney for resolution of more complex issues. Assist to resolve routine inquiries from within the firm or from clients when possible.

Candidates should enjoy a fast-paced environment, be team-oriented, have a professional demeanor, possess excellent communication skills, and be proactive and detail oriented. Excellent computer skills are necessary with proficiency in Microsoft Office Suite. Great benefits and free onsite parking. iManage experience a bonus.