Senior Legal Administrative Assistant

Are you a detail-oriented professional with experience supporting legal teams? We are seeking a highly skilled Senior Legal Administrative Assistant to join our dynamic organization. In this role, you will provide comprehensive administrative support to our legal department, ensuring seamless daily operations.

Key Responsibilities

• Provide administrative support to the legal team, including managing complex calendars, meetings, and travel arrangements.
• Coordinate and maintain legal case billing systems.
• Process legal documents and correspondence, utilizing templates to ensure accuracy and consistency.
• Prepare detailed reports and PowerPoint presentations on budgets and expenses or town halls for the department.
• Collect and manage electronic information effectively.  Assist with document productions.
• Develop and utilize templates for processing routine departmental correspondence and documents, ensuring consistency and accuracy.
• Handle sensitive information with absolute discretion, maintaining confidentiality across all levels of operations.
• Track and report expenses for departmental activities.
• Manage invoice processing and purchase orders.
• Coordinate new employee on-boarding.
• Assist in arranging departmental meetings and offsites.

What you bring to the table:

• Professional Discretion: Ability to handle confidential information sensitively and securely.
• Communication Skills: Excellent verbal and written communication abilities, applying tact and discretion at all levels.
• Problem Solving: Strong analytical and problem-solving skills, with the ability to troubleshoot complex issues independently.
• Adaptability and Creativity: Flexible and adaptable, able to meet changing demands with creative solutions.

Qualifications

• Minimum of 3 years’ experience in an administrative assistant or paralegal capacity.
• High School Diploma or GED required; Bachelor’s degree in Business Administration, Legal Studies, Communication, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with internal administrative systems.
• Demonstrated ability to manage multiple priorities, meet tight deadlines, and troubleshoot complex issues independently.