Legal Administrative Assistant (Litigation)

• Provide legal secretarial and administrative (clerical) support to assigned Attorneys.
• Prepare letters, memos, pleadings, reports and other documentation as required.
• Provide administrative and litigation assistance to Team Lead and assigned Teams.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• File pleadings (electronically or otherwise) with the appropriate court systems.
• Docket dates into a central docketing system.
• Enter conflict information into the system to run conflict checks for new clients and prepare supporting documentation
• Utilize internal systems to file, store, retrieve, update and delete documents.
• Complete and submit check request forms.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Manage incoming phone calls and inquiries, (as required by some attorneys).
• Responsible for time entries.
• Understand and deliver on the needs of the internal customers.
• Perform billable work if qualified, and if requested, on an as-needed basis.
• Maintain an appropriate filing system for all attorney and client work.
• Prepare expense reimbursement documentation.
• Perform other duties or tasks as assigned or requested by the Office Manager, Attorneys, Paralegals and Business Unit Leader.

• Effective verbal, non-verbal and written communication skills necessary to work effectively with a diverse group of clients, attorneys and staff.
• Excellent teamwork and collaboration capabilities.
• Excellent prioritization and attention to detail capabilities.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Exhibit strong initiative as an individual and as a team member.
• Exhibit strong personal resilience.
• Ability to exercise good judgment and business acumen when interacting with clients, potential clients and guests of the firm.
• Ability to anticipate, diffuse and effectively resolve disagreements.
• Know what attorneys do and understand how to effectively deliver services within their needs and preferences.
• Know how the firm works and how to get things done.
• Consistently meet the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as a Litigation Legal Administrative Assistant.

Salary

• $29.81 - $34.62/hour