Bankruptcy Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Bankruptcy Legal Administrative Assistant

FLSA: Non-Exempt

Department: Bankruptcy

Reports To: Office Manager

POSITION SUMMARY

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Bankruptcy Legal Administrative Assistant in our Austin office. The incoming Bankruptcy Legal Administrative Assistant will provide high-level administrative support to the debtor bankruptcy team in Austin, maintain positive contact with attorneys and support staff, and observe confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Create, scan, and profile documents and correspondence in appropriate document management system.
• Coordinate and schedule travel, meetings, and appointments; assist with expense reimbursements.
• Monitor status of cases, including acquisition of court dockets, keeping attorney apprised of recent developments.
• Compile and organize all case documents to enable locating any document at a moment's notice.
• Obtain bankruptcy documents from local bankruptcy court in addition to courts in other districts.
• Arrange for filing and service of pleadings.
• Prepare service lists, updating same when applicable.
• Docketing of deadlines associated with a file through the appropriate calendaring system.
• Perform other administrative and secretarial duties as requested.
• Other duties as assigned by the employer.

QUALIFICATIONS

• Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and a familiarity with MS Excel, MS Powerpoint, and Time Entry.
• Familiarity with Federal courts and bankruptcy filing procedures.
• Proficiency with document management systems, such as iManage.
• Proficiency in electronically filing documents in CM/ECF.
• Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing are essential for success in this position.
• Knowledge of legal terminology, legal documents, court system, and e-filing.
• Interpersonal skills necessary to communicate in person, by e-mail and telephone, and follow instructions effectively from a diverse group of attorneys and staff to provide information with courtesy and tact.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Education

• Bachelor's degree from an accredited college or university preferred; high school diploma or GED required.

Years of Experience

• Minimum of 2 years' experience, 3 to 5 years preferred, in order to gain an understanding of law office policies and procedures.

Working Conditions

• Normal office environment with little exposure to excessive noise and temperature.
• Due to the time-sensitive nature of the work, regular full-time attendance, including being available to work unscheduled overtime hours, is an essential function of the position.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.