Group Coordinator, Legal

Company Background

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Cambridge, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

The Group Coordinator will provide administrative and logistical support to the Firm’s General Counsel and support the Firm’s legal and investment teams.  The position involves transactional work, on-going operational matters, and corporate governance.  Candidates that are bright, motivated, detail oriented, and organized will be successful in this role.

This role requires 4 days in office at our San Francisco, CA location.

Interested candidates should send their resumes to Recruiting@divcore.com.

Responsibilities

• Maintain various legal records (e.g., entity management, trademark renewals, EINs, W-9s, internal committee approvals, etc.)
• Process legal invoices
• Process legal service of process and assist with tracking on-going legal matters
• Support legal and investment team throughout transactions, including coordinating entity formation and state registrations, managing the execution of legal documents and compiling fully executed documents
• Oversee investment and legal workstreams and processes, ensuring compliance with internal policies and procedures
• Manage electronic data and hard copy documents, as well as respond to internal and external requests for information
• Assist with developing and implementing new processes and procedures to improve the group’s efficiency, productivity, organization, and communication
• Provide other assistance to operations, legal and compliance teams as needed and take on additional responsibilities based on experience, abilities, and interests
• Provide administrative support to legal team, including:
  • Scheduling meetings, reserving conference rooms and proactively communicating schedule changes
  • Create meeting agendas
  • Obtain wet and electronic signatures for legal documents
  • Scan, file and save documents
  • Compile receipts and file expense reports
  • Provide coverage for peer admin team members as needed based on PTO or leaves

Qualifications

• 3-5 years of administrative experience and a 4-year college degree required; Notary certification preferred
• Must be organized, detail-oriented and able to maintain comprehensive and accurate records
• Strong communication skills and ability to effectively interact with individuals at all organizational levels, including executives and senior management
• Demonstrate ability to manage and prioritize multiple assignments under tight deadlines, adapt to new situations and drive projects through to completion in a timely and efficient manner
• Work well in a team environment, have a helpful attitude and be able to manage expectations from a variety of stakeholders
• Understanding of maintaining information in strict confidence
• Proficient with Microsoft Office 365 applications

The person in this position must be able to:

• Remain in a stationary position for 75% of the time working on a computer and attending virtual meetings.
• Occasionally move about the office to access file cabinets, office technology, and attend meetings etc.

Compensation

• $100,000-120,000
• Annual bonus opportunity
• Full benefits 
• 401k
• Flexible vacation policy
• Weekly lunch stipend through Forkable

Divco West Services, LLC (“Company”), an equal opportunity employer, is committed to equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.  We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please review our company Privacy Policy regarding the use of any personal information you provide us at: https://www.divcowest.com/privacy-policy/

This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits, and all other privileges, terms, and conditions of employment.  This policy and the law prohibit employment discrimination against any employee or applicant on the basis of any legally protected status outlined above.