Administrative Support Assistant

Dykema Gossett PLLC, a leading national law firm, is recruiting for an Administrative Support Assistant for our Lansing office. Under the supervision of the Office Administrator, the Administrative Support Assistant is responsible for providing administrative support to meet the daily needs of the Lansing office. This position's core duties and responsibilities revolve around supporting others and delivering exceptional customer service. Responsibilities include preparing, organizing & filing documents; assisting with new business intake (NBI), processing invoices/expense reports; helping to facilitate internal meetings and events; providing clerical support to the Association Management Services (AMS) and Compliance Teams and the Office Administrator; performing various other duties as assigned.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

AMS Team:

• Membership – prepare, process and renew yearly dues invoices
• Communications – Manage social media, manage emails, prepare and process e-newsletters and e-blasts
• Event Planning – Create & send invites, prepare ballots for board elections, etc., organize training events for new and current members, distribute education materials
• General – Manage emails, prepare and distribute written materials for meetings, communications or special events
• Coordinate conference room scheduling
• Coordinate copies and print jobs

Compliance Team:

• General – Prepare cover letters, envelopes for mailing, maintain files
• Bookkeeping – data entry, QuickBooks
• Reconciling monthly bank statements
• Assist with event coordination
• Tracking of documents (i.e. consent resolutions)
• Bank deposits
• Preparation of 1099s & W9s from vendors
• Assist with IRS 990 preparation

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Two years of post-high school education and related work experience required; Associate’s Degree preferred; prior law firm/legal department experience is a plus.
• Excellent verbal and written communication skills, including proofreading, spelling, grammar and punctuation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); Typing proficiency with +55 wpm preferred.
• Possesses a high level of organizational and project management skills.
• Self-motivated with ability to multi-task and work with minimal supervision.
• Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner.
• Demonstrates a high degree of confidentiality regarding clients, guests, and conversations.

 

WHY YOU SHOULD APPLY 

Dykema offers an excellent salary and benefit package, including transportation assistance.  Dykema provides a professional, diverse and collaborative workplace where all employees can thrive.  Dykema has achieved, and continues to participate in, Mansfield Certification.  Our work environment is business casual. 

EEO STATEMENT 

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. 

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. 

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.