Legal Assistant

Primary Duties and Responsibilities for Litigation Legal Assistant

• Manages calendar of one Shareholder and one Senior Counsel attorney and coordinates conference calls/depositions/mediations, etc.
• Opens new matters in internal software.
• Provides follow up with clients to ensure all communications and materials have been received and communicates clients' needs to attorneys as necessary.
• Knows client procedures and ensures compliance by the firm in general procedures and communications with clients as necessary.
• Answers/directs phone calls.
• Reviews all outgoing correspondence from attorney for grammar and layout consistency.
• Tracks deadlines and document completion, and prompts attorneys or paralegals as necessary.
• Assists attorneys with preparing draft pleadings and discovery.
• Files documents as directed by attorneys through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
• Drafts cover letters and other routine correspondence as directed.
• Handles all outgoing mail needs of attorney.
• Ensures both interoffice and external communication is appropriately documented in system software.
• Provides copies of all pleadings and correspondence to clients in accordance with their procedures.
• Operates basic office support functions, such as scanning, printing, faxing, etc.
• Performs other related duties as necessary.

Requirements:

• Must be proficient in Microsoft Word, Excel and Outlook.
• Strong organization and communication skills.
• Meticulous attention to detail.
• Dependable with a respect to confidentiality and policies.
• Typing skills.

Preferred:

• 5 or more years working as a Legal Assistant in a law firm or similar environment
• Proficient in Pro Law software