Legal Assistant – Civil Defense Litigation

Legal Assistant – Civil Defense Litigation | Miami, FL

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a full-time Legal Assistant in its Miami, FL office. This is a hands-on position providing direct support to attorneys handling civil defense litigation matters. The role is well-suited for a legal professional who thrives in a fast-paced, high-volume environment and is looking to be part of a collaborative legal team.

About the Role

The Legal Assistant will be responsible for supporting the daily operations of attorneys managing civil litigation cases. Duties include document preparation, case file management, court scheduling, and e-filing, as well as other legal administrative responsibilities.

Key Responsibilities

• Draft and prepare correspondence, pleadings, motions, discovery responses, and other legal documents under attorney direction

• Maintain and manage trial and discovery calendars

• Schedule hearings, depositions, client meetings, and legal proceedings

• Open, organize, and maintain case files from inception through resolution

• Monitor cases and proactively escalate matters that require attorney involvement

• Assist attorneys with accurate time entry into billing software

• Prepare, track, and manage subpoenas and document requests

• Perform state and federal e-filing using respective court databases

• Provide general legal administrative support as needed

Qualifications

• Minimum of 3+ years of experience as a Legal Assistant supporting civil litigation or insurance defense attorneys

• Familiarity with Florida state court e-filing is required; federal e-filing (PACER) is a plus

• Strong working knowledge of general liability and/or first party property defense preferred

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

• Excellent organization, time management, and communication skills

• Ability to work independently, handle sensitive matters, and adapt quickly in a deadline-driven environment

• High School Diploma or equivalent required

Physical Demands

This role requires extended periods of sitting, with occasional standing, walking, reaching, and lifting of materials up to 20 pounds. Daily use of office equipment and computer systems is expected.

Working Conditions

This position is based in a professional office setting with typical office noise and temperature variations. Periodic interruptions should be anticipated.

What We Offer

• Competitive salary based on experience

• Comprehensive benefits package for full-time employees, including:

  • Medical, dental, and vision insurance

  • Employer-paid life and short-term disability insurance

  • 401(k) plan with employer match

  • Paid time off, vacation, and holidays

Apply Now

For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience. QPWB is an Equal Opportunity Employer committed to a diverse and inclusive workplace.

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