Legal Secretary (County Attorney)

Salary $19.58 - $35.03 

JOB OVERVIEW
Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency.

MINIMUM QUALIFICATIONS
An Associate's Degree from an accredited college or university; and two or more years of experience as a Secretary in the legal field.

Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.

CORE COMPETENCIES
•     Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
•     Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
•     Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
•     Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES
•    Experience in state and federal litigation preferred, with an emphasis in Eminent Doman and Mortgage foreclosure litigation highly desirable
•    Knowledge of legal office administrative practices and procedures
•    Knowledge of legal terminology and court procedures
•    Knowledge of the operation of word processing and data processing equipment
•    Working knowledge of English grammar, punctuation and spelling
•    Abilities to e-file in state courts
•    Ability to work effectively with others
•    Ability to transcribe dictation
•    Ability to type 50 words per minute with near 100% accuracy
•    Ability to use a computer and related software
•    Ability to handle confidential information
•    Ability to maintain work related records and prepare reports
•    Ability to communicate effectively, both orally and in writing
•    Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney

REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

•     Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
•     Composes, edits and types correspondence.
•     Coordinates the distribution of incoming and outgoing mail.
•     Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
•     Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
•     Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
•     Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
•     Maintains files and tracks deadlines for discovery and responses to pleadings.
•     Files complaints and other pleadings with the appropriate court and/or judge.
•     Maintains activity reports and submits appropriate documentation to specific units.
•     Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
•     Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
•     Maintains the confidentiality of records and reports pertaining to the work of the division or department.
•     May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
•     Performs business related activities and functions regarding legal office administrative practices and procedures.
•     Performs other related duties as required.