Legal Administrative Assistant

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at  www.statecareers.mt.gov .

 

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Office of Legal Affairs.

 

Our mission at DPHHS is to improve and protect the health, well-being, and self-reliance of all Montanans throughout every stage of their life. By joining our team, you will have the opportunity to perform meaningful work in public service to our state and its residents. Whether you are joining the workforce or have several years of experience, DPHHS has the opportunity for you!

 

This position provides a variety of legal assistance and administrative support services to approximately 19 attorneys and Office of Legal Affairs (OLA) management team.  Duties include assisting with case creation, tracking, court dockets, court preparation and legal files; preparing legal correspondence, pleadings, motions, petitions for commitments, recommitments, and guardianship for state facilities to be reviewed by attorneys; proofreading and formatting documents; entering invoice information into database; and reception duties.  

 

Why Join DPHHS

 

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

 

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

 

• Strong verbal and written communication skills.
• Acute attention to details, time management, and organizational skills.
• Knowledge of legal terminology and legal cite checking.
• Meet minimum qualifications:
• High School diploma or equivalent and two years job-related college or vocational training.
• Four years administrative support experience in legal settings including experience with pleadings, legal terminology, and filing processes with various court systems.
• Equivalent combinations of directly related education and experience may be considered.

How to Apply

 

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter
• Resume
• References

 

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

 

Additional Information

 

This position may be eligible for a statutory $1.00 an hour increase to the base pay effective July 1, 2025 and July 1, 2026.

 

This position is open until filled with frequent screening of applicants. The first screening of candidates will take place on April 30, 2025.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.